An Employee Directory template in Notion centralizes staff information, streamlining business communication and management within your organization. Discover key benefits below.
Enhanced Communication: Quick access to employee contacts boosts collaboration.
Centralized Data: All employee information stored in one place.
Improved Organization: Easier management of employee roles and departments.
Time Savings: Reduces time spent searching for employee details.
The following list compiles top Employee Directory templates, carefully selected for their functionality and ease of use in Notion.
A simple Notion template to help your team keep track of employees. Each card can be updated to store an employee’s bio, achievements, goals, and other key information to maintain an organized directory.
Store comprehensive employee bios and profiles.
Update cards with past achievements and goals.
Easy-to-use employee directory format.
Helps improve team communication and organization.
Integrates seamlessly with Notion workspace.
Provides a centralized place for people and organizational info.
A modern, searchable employee directory and HR CRM solution that uses Notion as the backend and NotionApps as the interactive, permission-controlled frontend. Ideal for startups, remote teams, agencies, and enterprises, this setup makes it easy to manage employee records, internal profiles, and org-wide visibility—all from a secure, customizable interface.
Build an interactive employee directory with Notion powering your data and NotionApps delivering a polished, mobile-ready web app.
Organize and display employee information—name, department, role, manager, location, contact info, profile image, and more.
Create segmented views for departments, locations, teams, or seniority levels with search, filters, and tabs.
Enable role-based visibility: HR admins can see full employee records, while team leads or staff can view limited fields.
Allow employees to update their own profiles or submit change requests via form interfaces without accessing Notion directly.
Add buttons for quick actions like sending emails, initiating 1:1 meetings, or navigating to LinkedIn/company directory links.
Customize profile screens with conditional visibility (e.g., salary info visible only to HR, project allocation shown to managers).
A Notion template for storing and managing employee and contractor information in a centralized database. Facilitates quick access to contact and role info, streamlining communication and enhancing team coordination and workforce management.
Centralized storage of team member details
Easy access to contact and role information
Streamlines team communication
Enhances team coordination
Supports effective workforce management
Designed for easy workforce information management
Clay's Employee Directory template for Notion centralizes your team's information, making it easy to find contact details, roles, skills, and tenure without digging through emails or HR requests. Customize it to fit your company's needs and maintain an up-to-date, living team hub.
Consolidates all coworker info in one place including contact details and roles.
Displays employee skills, start dates, and achievements for easy access.
Customizable to fit specific company requirements.
Eliminates the need for spreadsheets or maintaining intranet sites.
Provides a dynamic, always up-to-date employee database.
Enhances team visibility and helps stay informed on coworkers' roles and expertise.
Complete Team Directory (Employees & Contractors) | FREE
A user-friendly Notion template designed to efficiently manage and organize remote and in-person employees and contractors. It keeps team information organized, accessible, and up-to-date for seamless collaboration.
Tracks everyone's contact information, roles, and responsibilities
Monitors team members' time zones for easier scheduling
Facilitates seamless communication and collaboration
Customizable and easy to use
Suitable for managing both employees and contractors
Organizes team information accessible in one place
This template is designed to streamline human resource management by centralizing all HR-related activities and resources. It simplifies people operations including employee databases, performance tracking, and team-building planning in one interactive hub.
Centralized hub for all HR activities and resources
Maintains comprehensive employee databases
Tracks performance evaluations efficiently
Facilitates planning of team-building activities
Supports knowledge sharing across the HR team
Enhances cross-functional collaboration within organizations
Keep track of who's who within your organization with the Team Directory template by Notion. This template helps you organize employee information and simplifies team management by centralizing relevant details in one place.
Organize employee information efficiently.
Centralize team member details for easy access.
Visual database view with gallery display for profiles.
Suitable for employee directories and team planning.
Supports quick updates and modifications.
Integrated within Notion for seamless use alongside other templates.
A simple Notion template designed for remote teams to improve communication and morale by providing an organized employee directory. Includes personal bios and key employee info for easy internal connection.
Includes properties for name, role title, department, employment status, date joined, birthdays, contact email, personal bio, and employment type
Allows tagging and filtering by department for larger companies
Tracks employment status and types like full-time, part-time, contractor, etc.
Supports date fields for join date and birthdays to plan celebrations or messages
Contact email can be used to mention team members within Notion workspace
Gallery view shows team info at a glance with customizable displayed properties
A free Notion template designed to easily access and share your team information, providing each member a space to share their profiles and details in one centralized directory.
Centralized team directory for easy access to member information
Space for team members to share personal profiles
Organizes team data efficiently within Notion
Enhances communication and collaboration within teams
User-friendly interface for quick onboarding
Supports sharing and updating team details effortlessly
A people directory designed to improve team collaboration with sections for 'about me' and 'how to work with me', based on best practices from top companies.
Includes an 'About Me' section for images and personal text
Contains a 'How to Work With Me' section with insightful prompts
Helps teammates collaborate better
Based on McKinsey and leading startup people management practices
Organizes employee information effectively
Enhances workplace communication and understanding
Team Pulse is a versatile toolkit created for team leaders, managers, and entrepreneurs to enhance employee management and foster a positive workplace culture. It adapts to teams of all sizes, helping to maintain productivity and employee engagement effectively.
Comprehensive employee management tools
Tailored for startups, medium teams, and large organizations
Supports meaningful team connections and culture building
Includes an employee directory for easy team overview
Build a positive culture within your organization by keeping a detailed people directory all in one Notion page. Customize with properties like birthdays and office pets, and sort or view by team or date joined.
Centralized people directory using a Notion database
Custom properties per person such as birthday, office pets, etc.
Ability to showcase each teammate's personality
View directory by team or other categories
Sort by date joined or other criteria
Integrates seamlessly within the Notion workspace environment
Businesses should evaluate their specific needs and choose an Employee Directory template from the list that best fits their scale, features required, and ease of integration with existing workflows.
FAQs
What is an Employee Directory?
A centralized database containing detailed information about employees within an organization.
Why use Notion for an Employee Directory?
Notion offers customizable templates, easy collaboration, and centralized access for managing employee information.
What features should an Employee Directory include?
Contact details, roles, departments, profile pictures, and search functionality are essential features.
Can I customize Notion Employee Directory templates?
Yes, templates in Notion are fully customizable to suit your organization's specific requirements.
How does an Employee Directory improve communication?
It provides quick access to employee information, facilitating faster and clearer communication.
Is it possible to restrict access to employee data in Notion?
Yes, Notion allows permission settings to control who can view or edit the directory.
Can the directory be updated easily?
Yes, Notion’s interface allows real-time updates and collaboration from authorized users.
How do I import existing employee data into Notion?
Employee data can be imported into Notion via CSV files or manual entry.
Is an Employee Directory template suitable for small businesses?
Yes, templates can be scaled to fit small to large organizations effectively.
How secure is the employee data stored in Notion?
Notion uses encryption and security protocols to protect your data, but always follow best practices for sensitive information.
