Notion for Event Planners: 23 Templates to Run Smooth Events in 2025
Find a curated set of Notion templates built for event planning in 2025. Perfect for managing tasks, vendor details, budgets, timelines and client communication.
Nov 28, 2025
An Event Planners template in Notion is a structured workspace designed to manage event details, timelines, and resources efficiently. Businesses use it to streamline planning, enhance collaboration, and ensure flawless event execution. Below are key benefits of leveraging these templates.
Improved Organization: Centralizes event tasks, schedules, and contacts in one place.
Enhanced Collaboration: Facilitates team communication and real-time updates.
Time Efficiency: Automates reminders and deadlines to avoid delays.
Customizable Templates: Adapts to events of any size or type with ease.
We researched top-rated templates and user reviews to compile this comprehensive list of Notion Event Planners templates. The curated list follows this paragraph.
Powerful Notion template to plan any event quickly and efficiently. Collaborate or work solo, follow a timeline, tick off tasks, and manage your budget with two layout options: a database and a single-page view.
Plan events quickly and efficiently
Collaborate with others or work independently
Includes a task timeline to keep on schedule
Tick off completed tasks for progress tracking
Stay within budget while planning
Offers two layout versions: database and single-page
This Event Planner Template helps organize and execute events with ease, offering timelines, budgeting, task checklists, and promotion strategies. Suitable for various events like conferences, parties, and weddings, it ensures well-managed, budget-conscious, and effectively promoted events.
Provides a clear roadmap and checklist for event planning
Helps track key deadlines to stay organized
Includes budgeting outline and cost-saving strategies
Flexible for different event types including weddings and conferences
Offers promotional tools and marketing guidance
Includes tips for venue selection, catering, and event services
The Event Planner Notion template offers a streamlined platform for effortless event coordination and management. It features a dynamic program planner, volunteer shift scheduling, sponsor management, task lists, and meeting notes to ensure flawless planning and team collaboration for any event type.
Intuitive program planner with dynamic timeline for scheduling events.
Comprehensive volunteer shift planner for managing team availability.
Powerful sponsor management to track commitments and foster partnerships.
Detailed task list to manage all event-related to-dos effectively.
Centralized meeting notes feature for capturing ideas and action items.
All-in-one platform for seamless event organization and coordination.
This Notion template helps you plan and manage events efficiently by tracking deadlines and details in one place, enhancing team productivity and clarity. It's suitable for those with basic Notion knowledge and works on free Notion accounts.
Consolidates all event deadlines and details for easy management
Designed to maximize team productivity and clarity
Accessible immediately after purchase for quick use
Compatible with free Notion accounts, recommended paid version for teams
Single license covers use within one team with options for additional licenses
Recognized as a top Notion business template creator, used by notable teams
A comprehensive Notion template to efficiently manage and track your event budgets. Designed to simplify budget planning and provide a clear overview of expenses and income for successful event management.
Track all event-related expenses and incomes in one place
An all-in-one Notion template designed to organize multiple events with ease, featuring dedicated sections for guests, venues, budgets, and more. Optimized for mobile and compatible with any device via Notion app.
Dedicated pages for managing upcoming, ongoing, and past events
Guest management with integration for separate event plans
Centralized venues and suppliers information storage
Comprehensive budget and expenses tracking per event status
Event-specific detailed pages including schedule, invitations, checklists, and budgets
Mobile-first design for seamless use across all devices via Notion
A comprehensive Notion template designed to ensure no detail is missed during event planning. It breaks down event activities for easy management, helping you cover all bases for successful events.
Includes detailed event information such as basic W questions, description, agenda, and budget breakdown.
Provides downloadable sponsorship and partnership proposal decks.
Organizes event marketing with social media posting schedules, graphics, and task assignments.
Features event venue design including layout, props, and technicalities.
Suitable for student leaders, club officers, and various event planners.
Designed to streamline all critical event components for thorough planning.
The Event Plan template helps you organize every detail of your event including goals, target audience, schedule, budget, marketing, logistics like venue, equipment, catering, and transportation. It simplifies event planning by providing a comprehensive structure to ensure all important elements are covered.
Capture and specify detailed event information
Set event goals and define target audience
Create and manage event schedules
Allocate and track event budgets
Plan marketing and promotional strategies
Manage essential logistics including venue setup, equipment, catering, and transportation
Plan your events effortlessly with this comprehensive Party and Event Planner. Track vendors, guests, budget, recipes, and shopping lists to organize any party effectively at home or a venue.
Includes vendor and guest lists to keep track of attendees and suppliers.
Features a detailed party budget section for financial planning.
Provides recipes to organize food details for the event.
Contains a grocery shopping list to manage ingredients needed.
Suitable for both home parties and events at venues.
Helps organize all essential event information in one convenient template.
This template helps you organize and showcase conference details like location, dates, and agenda clearly and engagingly. It's designed to boost attendee interest and provide all essential event information in one accessible place for effective event promotion.
Showcase key event details such as location, dates, and agenda.
Clear and engaging layout to boost attendee interest.
This customizable Notion template enables event holders to quickly build event websites. Showcase artists, designers, workshops, and events with engaging content and beautiful imagery, creating an immersive online experience for attendees.
Easy website building for events using Notion without coding
Showcase artists, designers, workshops, and events
Supports high-quality imagery and engaging content
Fully customizable to fit different event needs
Ideal for art fairs and similar event websites
Creates an immersive experience for event attendees
A Notion template designed to help you track and manage budgets for events efficiently. It is aimed at organizing expenses and keeping the financial side of events under control.
Plan and manage multiple events in one template, streamlining event organization from start to finish. Track suppliers, budgets, guest lists, seating, and store all event-related documents and photos.
An AI-powered Notion template that simplifies and speeds up corporate event planning from brainstorming to feedback, making the process efficient and enjoyable.
AI-driven personalized recommendations for venues, catering, and entertainment based on event size, budget, and theme.
Comprehensive planning tools including budgeting, scheduling, guest management, and vendor contacts.
Interactive timelines and checklists that update dynamically to track progress and deadlines.
Fully customizable for various event types, from small meetings to large corporate galas.
Automates tedious tasks in event planning to save time.
Includes event checklists, example events, and idea resources as bonuses.
A Notion template designed to help you track and manage your event budget efficiently. Suitable for individuals and teams to organize financial details related to events.
Easy tracking of event budgets in Notion.
Compatible with Notion's free account.
Simple duplication to your Notion workspace after purchase.
Designed for individual use with options for team sharing.
Includes detailed budgeting categories and financial organization.
Recommended by major organizations and featured as a top Notion creator.
An Event Operation Plan ensures successful event execution by clarifying objectives, planning strategies, managing budgets, timelines, organizing marketing and execution, and evaluating results.
Clarifies event objectives to avoid unplanned goals
Plans event strategies systematically to improve efficiency
Determines budget and timeline to ensure smooth execution
Organizes event execution and marketing effectively
Increases event visibility and participation
Supports event evaluation and summarization
Notion Template Event Planner, Party Checklist, Event Organizer | $7.95
A comprehensive Notion template designed to simplify event planning. Manage vendors, track expenses, create guest lists, set budgets, organize meetings, and keep important documents in one place. Its minimal and functional design helps make event planning stress-free and enjoyable.
This template helps teams plan and manage event promotions effectively in one place, ensuring tailored outreach, avoiding overlap, and meeting deadlines to drive event attendance goals.
Centralizes event promotion planning and management
Coordinates outreach across multiple channels to avoid overlap
Helps meet promotion deadlines and keep tasks on track
Facilitates attracting an ideal audience with tailored promotions
Works on free Notion account; recommended paid for team use
Single license per purchase with options for extra licenses
A free Notion template designed to simplify birthday party planning. It includes a preparation checklist with progress tracking, essential party details, a guest list, program schedule, and budgeting tools to efficiently organize your event.
Main Menu gallery with status for various sections such as details, guest list, entertainment, and budgeting
Complete preparations checklist with checkboxes, progress tracking, and deadlines
Entertainment section for ideas including music, activities, games, and a program schedule
Guest list table with status tags for attendance (coming, not coming, unsure)
Details section covering venue info, theme, party type, food, and tools
Budgeting tools to manage and track party expenses
A flexible event planning template designed to streamline organizing various events like conferences, parties, and weddings by assisting with deadlines, budgeting, marketing, and task checklists to ensure successful execution.
Clear roadmap with checklist of tasks
Helps stay organized with key deadlines
Cost-saving strategies to maintain budget (PRO)
Flexible for various event types including weddings and conferences
Tools and guidance for effective event promotion (PRO)
Budget outline and tips for venue, catering, and services selection (PRO)
A powerful Notion template designed to plan any event swiftly and efficiently. It helps you follow a timeline, track tasks, and manage your budget, suitable for individual or collaborative use. Features two versions: a database view and a single-page overview.
A comprehensive Notion template designed to keep you organized during wedding planning. Track guests, budget, seating charts, gifts, and vendors with built-in checklists, Kanban boards, and timetables. Customize with mood boards, embed videos, and enjoy your wedding playlist while planning your perfect day.
Organize wedding planning tasks with pre-defined checklists and Kanban boards.
Manage guest lists, seating charts, and vendor contacts seamlessly.
Track budget and wedding gifts efficiently within Notion.
Create and customize a wedding itinerary, including mood boards and multimedia embedding.
Collaborate and distribute tasks among wedding planning team members.
Integrate links to Spotify playlists, YouTube videos, and relevant websites for an interactive experience.
The Music Festival Planner Notion Template helps you organize every aspect of your music festival experience, including packing, playlists, daily journaling, photo galleries, expenses, and bookings, ensuring an unforgettable and stress-free festival journey.
Detailed packing list to prepare for festivals
Create and organize personalized playlists
Daily journal to capture festival moments
Picture gallery to showcase memories
Expense tracker to manage your budget
Manage bookings including tickets, accommodation, and travel
These templates cover a wide range of planning styles, so pick the ones that match your process and goals. A good Notion setup should make your work clearer, faster and more organized.
Notion helps event planners keep everything in one place — timelines, vendors, budgets, client notes and checklists. It simplifies coordination and reduces the need to switch between multiple tools.
Are these Notion templates suitable for all types of events?
Yes. Most templates work for weddings, corporate events, college fests, social gatherings, conferences or any event that requires structured planning.
Do I need a paid Notion plan to use these templates?
No. Many templates work perfectly on the free plan, though some advanced databases or team collaboration features may benefit from a paid plan.
Can I customize these templates based on my workflow?
Absolutely. Every Notion template can be edited, expanded or modified. You can rename sections, add databases or redesign layouts to match your planning style.
Are there templates specifically for vendor and budget tracking?
Yes. Many templates include vendor lists, negotiation notes and budget trackers to help you manage expenses and communication easily.
Can event planning teams use Notion collaboratively?
Yes. You can share pages with teammates, assign tasks, comment on updates and track progress in real time, making it ideal for team-based event management.
Do these templates work well for client-facing planning?
Several templates come with clean dashboards that you can share directly with clients for approvals, updates and schedule visibility.
Are there templates that help with event day execution?
Yes. Some templates include day-of timelines, run-of-show sheets and checklists to keep everything on track during the event.
