The Top 20 Notion Templates for the F&B Industry in 2025
Discover the 20 best Notion templates for restaurants, cafes, & F&B businesses. Streamline your inventory, operations, finances, and marketing with these top tools for 2025.
Oct 10, 2025
For businesses in the Food & Beverage industry, efficiency and consistency are everything. From managing menus and recipes to tracking inventory, staff schedules, and customer feedback, staying organized can feel overwhelming. Notion templates help streamline these processes, offering a flexible, all-in-one workspace that lets restaurants, cafés, and food brands focus more on serving customers and less on administrative hassles.
The key benefits these templates bring to your F&B business include:
Centralized Operations: Manage menus, suppliers, and stock in one place.
Improved Team Coordination: Keep staff aligned with shift schedules, tasks, and checklists.
Enhanced Customer Experience: Track feedback, orders, and loyalty programs effectively.
Better Resource Management: Monitor expenses, reduce waste, and optimize procurement.
This blog showcases the most effective Notion templates designed specifically for the F&B industry to help your business stay agile, organized, and customer-focused.
Beyond crafting the perfect menu, running a successful cafe or restaurant is about mastering your operations. Designed to be the central command center that brings structure to your daily chaos. It organizes everything from staff management and finances to suppliers in one streamlined, professional workspace. Perfect for restaurant owners, cafe managers, and F&B entrepreneurs who need a single source of truth to run their business.
Key modules to streamline your operations:
Staff Management: A complete hub for employee profiles, roles, contact information, and shift scheduling.
Financial Tracking: Monitor your business's health with trackers for daily sales, expenses, and profits.
Supplier & Inventory Hub: Manage your vendor relationships and track inventory to control costs.
Menu & Recipe Management: A dedicated space to organize your recipes, calculate dish costs, and engineer your menu.
Task Management: An integrated system for assigning and tracking daily, weekly, and monthly operational tasks.
Centralized Dashboard: See a high-level overview of all your key business areas at a glance.
Running a restaurant means juggling reservations, inventory, staff schedules, and orders, all at once. The Restaurant OS by NotionApps brings everything into one organized system, so you can manage your entire operation from a single dashboard. Plus, with NotionApps, you can turn this template into a professional-looking app or website that your team and customers can actually use, no coding required.
Everything you need to run a smooth service:
Reservations & Table Management: A clean interface to handle all your bookings and get a live view of table statuses.
Live Order Tracking: A dynamic system for front-of-house to punch in orders and for the kitchen to track them.
Menu & Recipe Database: Store your recipes, manage menu items, and calculate dish costs to protect your margins.
Simple Inventory Control: An easy-to-use system to monitor stock levels of your key ingredients and supplies.
Staff Directory & Scheduler: A dedicated module for employee information and simple weekly shift planning.
Supplier CRM: Manage all your vendor contacts, pricing, and purchase orders in one organized space.
Business Hub for Food Entrepreneurs Template | FREE
Launching and growing a food business is a journey of passion, but it also requires serious organization. This template acts as an entrepreneurial co-pilot, designed specifically for the modern food creator. Whether you're a home chef scaling up, a food truck owner managing the daily grind, or a pop-up creator with big ideas, this flexible, all-in-one system helps you manage your brand, products, finances, and content to turn delicious ideas into a thriving business.
Everything you need to grow your food brand:
Brand & Strategy: A dedicated space to define your brand identity, target audience, and business goals.
Product Development: Manage your recipe R&D, calculate product costs, and keep a full menu catalog.
Simple Finance Tracker: A clean system for tracking your startup costs, daily sales, and profit margins.
Content & Marketing Planner: Plan your social media posts and marketing initiatives to build your audience.
Basic Order Management: A simple but effective way to track customer orders and fulfillment status.
Supplier Directory: Keep an organized database of all your key ingredient and packaging suppliers.
This template is an integrated, all-in-one system for F&B owners who manage everything from strategy to sales. It provides a simple yet powerful framework to run your business from upstream (planning and inventory) to downstream (marketing and finance), all within a single Notion dashboard. Perfect for home-based F&B businesses, startups, and small business owners.
This all-in-one template includes:
Strategy Dashboard: Build your vision, mission, and business strategy from scratch.
Storage & Inventory Tracking: Keep track of all the raw materials used for your products.
Financial Management: Includes an income statement, COGS calculation, and sales analytics.
Marketing Hub: Manage social media, market research, and customer data.
Product Overview: List all your products with their recipes and required materials.
Dreaming of running your coffee shop without being buried in complicated software? The Café OS Lite template is the beautifully simple starting point you've been looking for. It's a clean and intuitive dashboard built for new cafe owners, small shop managers, and baristas-turned-entrepreneurs, giving you just the essential tools to manage your daily operations with clarity and ease.
The essential tools for your daily grind:
Daily Sales Tracker: A straightforward log for your daily revenue, expenses, and tips.
Essential Inventory: Easily track your key supplies like coffee beans, milk, and cups so you never run low.
Simple Menu Management: A clean database to list your drinks, food items, and prices.
Weekly Staff Rota: An easy-to-use calendar for scheduling your weekly staff shifts.
Opening & Closing Checklist: Ensure a consistent and smooth service every day with a simple checklist.
Supplier Contacts: A quick-access directory for all your essential vendor information.
Effectively managing a small coffee shop means keeping a close eye on a dozen moving parts at once. The Coffee Shop Manager template by Galo Guerra is a practical, all-in-one dashboard designed to give you that crucial oversight. It’s the perfect tool for hands-on owners and dedicated managers of independent cafes, helping you track inventory, manage staff, and monitor finances with confidence.
Stop juggling spreadsheets, notes, and multiple apps to run your business. The Cafe & Coffee Shop OS by NotoMantra is the truly all-in-one system designed to bring your entire operation into a single, powerful dashboard. For ambitious cafe owners and serious F&B managers who want to optimize everything from menu profits to marketing, this OS provides the structure to scale with confidence.
Manage your entire business with these integrated modules:
Menu Engineering: Calculate recipe costs, track profit margins, and strategically optimize your menu.
Financial Hub: Use the daily cashbook to track all sales, expenses, and monitor profit goals.
Staff Management: Handle shift scheduling, track team availability, and monitor performance.
Operations & SOPs: A dedicated space for checklists and Standard Operating Procedures (SOPs).
Marketing Planner: Plan your social media content and track customer feedback in one place.
Supplier Relations: Manage your complete vendor database, track orders, and handle all contacts.
A great customer experience comes from consistency, and consistency comes from a well-trained team. The Operations Guide by queenik is a pre-built knowledge base designed to be the central brain for your restaurant or cafe. This template is an essential tool for F&B owners and managers who want to standardize procedures, streamline employee training, and ensure every team member is on the same page.
Build your team's playbook with these sections:
Company Handbook: A space for your mission, vision, values, and core company policies.
Employee Onboarding: A structured guide to effectively welcome and train your new hires.
Front of House SOPs: Document procedures for greeting guests, taking orders, and service standards.
Back of House SOPs: Outline kitchen workflows, food safety protocols, and cleaning standards.
Health & Safety: A dedicated section for all health codes and safety compliance guidelines.
Brand Guidelines: Define your brand voice, visual style, and customer service philosophy.
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The chaos of a busy service can be overwhelming, but the right system can turn it into a smooth, synchronized flow. This Daily Operations template is designed to do just that, creating a seamless workflow for your entire team. It's a practical, on-the-ground toolkit for floor managers, head baristas, and kitchen supervisors who want to eliminate bottlenecks and ensure every day runs like a well-oiled machine.
Your daily toolkit for a frictionless workflow:
Daily Briefing Board: A space for pre-shift notes, daily specials, and key team announcements.
Opening & Closing: Ensure consistency with clear, step-by-step checklists for daily duties.
Live Task Manager: Assign and track tasks in real-time as they come up during a busy shift.
Inventory Quick Check: A simple list to quickly check stock levels on critical, fast-moving items.
Shift Log & Handover: A section for managers to leave crucial notes and updates for the next shift.
Emergency Contacts: An instantly accessible directory of key supplier and emergency contacts.
In the world of specialty coffee, consistency is everything—from the perfect espresso shot to exceptional customer service. This Operations Manual is a professional-grade template for creating your coffee shop's definitive handbook. It's an indispensable resource for detail-oriented shop owners and training managers who want to codify their processes, ensure quality control, and onboard new baristas with precision.
Codify your standards with a manual covering:
Brand & Mission: A section for your cafe's mission, vision, values, and unique brand story.
Barista Training: Step-by-step guides for espresso pulling, milk steaming, and drink recipes.
Customer Service: Standard protocols for guest interactions, handling complaints, and loyalty programs.
Health & Safety: Checklists and guidelines for food safety, hygiene, and equipment cleaning.
Opening & Closing: Detailed procedures to ensure the shop is perfectly set up and shut down each day.
Supplier Information: A directory for your coffee roasters, milk suppliers, and pastry partners.
Transform the way you operate your coffee shop with a smart, integrated system. Designed to help you actively run and manage every aspect of your business, from daily tasks to long-term growth, It's a powerful yet user-friendly toolkit for modern cafe owners and managers who want to work smarter, not harder, by streamlining their workflows and keeping all their data connected.
Your smart system for efficient management includes:
Central Dashboard: A main hub providing a quick overview of daily sales, tasks, and inventory levels.
Finance Tracker: Manage your income and expenses with automatically updated profit reports.
Smart Inventory: A system to track stock and automatically flag items that need reordering.
Recipe Management: A database for your drink recipes, linked directly to your inventory items.
Employee Hub: Organize staff schedules, manage contact information, and assign daily tasks.
Task Automation: Pre-built daily and weekly task lists that can be reset with a button click.
Do you know the exact profit margin on every catering gig or large-format order? This Order Expense Tracker is a specialized tool designed to connect your expenses directly to your sales. It's an essential template for caterers, private chefs, and restaurant managers who handle custom events, helping you calculate per-order profitability and make smarter pricing decisions.
Key features for per-order profitability:
Order Management: A central database to log all incoming customer orders and event details.
Direct Expense Logging: Record all costs, from ingredients to packaging, for each specific order.
Automatic Profit Calculation: Instantly see the exact profit and margin for every single order you fulfill.
Client Database: A simple CRM to manage your client information and their complete order history.
Status Tracking: A visual way to track orders from "Confirmed" to "In Progress" to "Delivered."
Ingredient Costing: A reusable database of your common ingredients and their current costs.
Your restaurant deserves a website that's as inviting as your dining room. The Bar / Restaurant Website Template gives you a professional online presence without the complexity or cost of hiring developers. This template transforms Notion into a beautiful, functional website where customers can explore your menu, make reservations, and get to know your story, all managed from one simple dashboard.
This all-in-one template includes:
Menu Showcase: Display your full menu with photos, descriptions, and pricing in an elegant layout.
Online Reservation System: Let customers book tables directly through your website with integrated booking functionality.
Location & Hours: Clearly show your address, operating hours, and embedded map for easy navigation.
About Us Section: Share your restaurant's story, philosophy, and what makes your establishment unique.
Photo Gallery: Showcase your ambiance, dishes, and special events with stunning image galleries.
Contact Information: Make it easy for customers to reach you with integrated contact forms and social media links.
Food safety is the most critical responsibility of any food business. This HACCP Plan template provides a structured, digital framework to implement and manage your Hazard Analysis and Critical Control Points system. It's an indispensable tool for restaurant owners, head chefs, and kitchen managers who are serious about maintaining the highest safety standards and ensuring full compliance with food regulations.
Key components for your HACCP plan:
Hazard Analysis: A guided worksheet to identify potential biological, chemical, and physical hazards.
Critical Control Points: Determine the critical points (CCPs) in your workflow where safety control is essential.
Critical Limits: Define and document the acceptable safety limits for each CCP, like cooking temperatures.
Monitoring Procedures: A system to schedule and log all monitoring activities, such as daily temperature checks.
Corrective Actions: Predetermined action plans for when a critical limit is not met.
Verification & Records: A centralized place to keep all food safety records for verification and audits.
A great cafe runs on more than just great coffee; it runs on great systems. This Cafe OS is a deeply practical template that focuses on the three pillars of operational excellence: inventory, procedures, and checklists. It’s the perfect all-in-one solution for meticulous cafe owners and operations managers who want to ensure consistency, control costs, and empower their team with clear, actionable guides.
Your toolkit for operational excellence:
Live Inventory: A dynamic system to track your real-time stock levels for coffee, milk, and supplies.
SOPs Database: A central knowledge base to document all your Standard Operating Procedures.
Daily Checklists: Ready-to-use checklists for all opening, closing, and mid-shift duties.
Recipe Management: Store all your drink and food recipes with links to your inventory items.
Financial Tracker: A simple section to log your daily sales and key operational expenses.
Staff Hub: A dedicated space to manage employee schedules and access contact information.
The secret to a cafe that runs smoothly isn't just passion, it's process. Acts as a blueprint for building a consistent and scalable coffee shop. It's designed for forward-thinking cafe owners and founders who want to document their unique way of doing things, ensuring every cup of coffee and customer interaction meets their high standards.
Document every aspect of your cafe's operations:
Brand & Vision: A section to codify your cafe's mission, values, and unique brand promise.
Barista & Drink Prep: Detailed SOPs for coffee brewing, drink recipes, and quality control.
Customer Experience: Define the step-by-step process for service, from greeting to goodbye.
Health & Safety: A complete guide to your cleaning schedules and food safety procedures.
Opening & Closing: A master checklist of all tasks to open and close the shop perfectly.
Supplier Management: Procedures for ordering, receiving stock, and managing vendor relations.
From the kitchen pass to the dining room floor, a successful restaurant is built on flawless execution. This template provides a comprehensive framework for documenting every process that makes your establishment unique. It is the essential blueprint for seasoned restaurateurs and ambitious general managers aiming to standardize excellence, streamline training, and build a truly professional hospitality brand.
Build your restaurant's operational bible with sections for:
Kitchen (BOH) SOPs: Document every recipe, plating guide, and critical food safety protocol.
Dining (FOH) SOPs: Outline the complete sequence of service, from seating guests to processing payments.
Bar & Beverage Program: A dedicated section for drink recipes, inventory, and responsible service guidelines.
Staff Onboarding: A structured pathway to train new hires for every role in the restaurant.
Health & Compliance: A master guide for all health department regulations and safety procedures.
Vendor Protocols: Define your procedures for procurement, receiving, and managing supplier relations.
Why settle for a single tool when you can have the entire toolkit? This collection of Notion Templates for Restaurants is a comprehensive suite of solutions designed to manage every corner of your establishment. This is the ultimate starter pack for new restaurateurs and a powerful upgrade for experienced managers looking to bring their entire operation into one cohesive and interconnected digital ecosystem.
Your complete restaurant toolkit features:
Operations Dashboard: A central hub to manage daily tasks, reservations, and service notes.
Financial Tracker: A dedicated template for tracking your daily sales, expenses, and profits.
Inventory & Supplier CRM: A system to manage your stock levels and all vendor relationships.
Recipe & Menu Planner: A culinary database for recipe costing, menu engineering, and planning.
Employee Hub: A dedicated space to manage staff schedules, contact info, and onboarding.
Marketing Calendar: A content planner to schedule your social media posts and promotions.
Profitability isn't just about sales; it's about controlling your operational costs. This specialized Expense Tracker is designed to give you a crystal-clear view of the day-to-day expenses that keep your restaurant running. It's an essential financial tool for savvy restaurateurs and general managers who need to monitor their budget, identify spending patterns, and protect their bottom line.
Track and control your operational spending:
Expense Categories: Pre-built categories for costs like rent, utilities, labor, and marketing.
Daily Logging: A simple form to quickly log every operational expense as it occurs.
Monthly Reports: A dashboard that automatically summarizes your spending by category each month.
Budget vs. Actual: Set monthly budgets for each category and track your performance against them.
Vendor Tracking: Link expenses to specific vendors and manage all your recurring payments.
Receipt Uploads: Easily attach photos of receipts or invoices to each expense for clear records.
Consistency in the kitchen is what separates good restaurants from great ones. This template provides a complete system to document, organize, and share your kitchen's standard operating procedures. It ensures every team member follows the same high standards, from prep work to plating, creating the consistency your customers expect every single time.
This all-in-one template includes:
Recipe Standardization: Document every dish with precise measurements, techniques, and plating instructions for consistent results.
Kitchen Safety Protocols: Maintain health and safety standards with clear procedures for sanitation, food handling, and equipment use.
Prep Schedules & Checklists: Organize daily, weekly, and monthly prep tasks to keep your kitchen running smoothly.
Staff Training Modules: Onboard new kitchen staff with structured training guides and skill assessments.
Inventory Management: Track ingredient usage, waste reduction, and ordering procedures to control costs.
Quality Control Standards: Set clear benchmarks for food quality, presentation, and service timing across all menu items.
When choosing a Notion template for your restaurant or cafe, think about your business's scale, daily operational needs, and long-term ambitions. Pick one that streamlines your team's workflow and can be tailored to reflect your unique brand and menu.
FAQs
What are Notion templates, and why are they useful for the F&B Industry?
They’re pre-built digital workspaces that help F&B businesses manage everything from recipes and inventory to staff scheduling and finances in an organized, efficient way.
Are these F&B Notion templates free to use?
Some templates in this list are free, while others are paid. Paid templates often provide more comprehensive, all-in-one systems designed to save you significant setup time.
Can I customize a template to match my restaurant's brand and menu?
Yes, all Notion templates are fully customizable. You can adjust layouts, add your logo and brand colors, and input your own menu items, recipes, and procedures.
What kind of F&B operations can be managed with these templates?
These templates cover a wide range of tasks, including inventory control, recipe costing, staff scheduling, financial tracking, reservation management, and social media planning.
Do I need technical skills to use these restaurant templates?
Not at all. Most templates are beginner-friendly and feature simple drag-and-drop editing. They are designed to be intuitive for busy owners and managers, not developers.
Can my kitchen staff, FOH team, and managers use the same template?
Yes, Notion is built for real-time collaboration. Your entire team, from chefs to servers, can work together in the same shared workspace to track orders or view schedules.
How do these templates help with financial reporting and cost control?
Many templates include dashboards that automatically track sales and categorize expenses. This makes it much easier to monitor your profitability and control your operational costs.
Are these templates practical for use on a busy restaurant floor or in a kitchen?
Yes, Notion works seamlessly on tablets and mobile phones. This allows your team to use checklists, check inventory, or update order statuses directly from their devices.
